To get an accurate coach hire quote, send five things: how many people are travelling, where you are starting and finishing, the date and times for each part of the journey, any extra pick-up or drop-off points, and anything your group needs on board. With those details we can match the right vehicle to your group and price the whole trip, instead of guessing or coming back to you with questions.
The quick checklist
- Number of passengers, including teachers, helpers or group leaders
- Pick-up address and final destination, with postcodes if you have them
- Any extra stops on the way, such as a second pick-up point
- Date of travel, and whether you need a single or return journey
- Departure time and the time you need to arrive
- Return pick-up time, or roughly when your event finishes
- Luggage: none, small bags or suitcases
- The reason for the trip, for example a school trip, wedding or airport transfer
- Any extras you would like, such as Wi-Fi or an onboard toilet
- Your name, phone number and email address
Our coach and minibus quote form asks for each of these, so having them ready means you can send a request in a few minutes.
Passenger numbers: count everyone who needs a seat
The number of passengers decides the size of vehicle, so it has the biggest effect on your quote. Count every person who needs a seat, including staff, helpers and anyone joining at a later stop.
Our fleet runs from 14 seat executive mini coaches up to 86 seat double deckers, so a group of 16 and a group of 60 need very different vehicles. If your numbers might change, give us the likely range. A quote for 45 to 50 people is more useful than one for 45 that later has to be redone. If you are not sure which size suits you, our guide to choosing between a minibus and a coach walks through it.
Route: where you start, stop and finish
Give the full address or postcode for every pick-up and drop-off, not just the town. A named car park, school or venue with a postcode tells us exactly where the coach needs to be.
We assess every journey for its location, the route and safe parking at the destination, as set out in our health and safety policy. Accurate addresses make that planning quicker and your quote more reliable. If you need more than one pick-up point, list them in the order you want them.
Timings: departure, arrival and the journey home
Tell us when you want to leave, when you need to arrive and when you expect to set off for home. For concerts, matches and other events, the finishing time matters as much as the start, because the driver and vehicle are booked for the whole period.
Long days need some extra thought. Coach drivers work within legal limits on driving time and must take breaks, so a very early start combined with a late return can affect how the trip is run. Give us your full timings and we will plan around them. If your date is flexible, say so: a choice of two dates can make it easier to find the right vehicle.
Access at pick-up and drop-off points
A full-size coach or double decker needs more room than a car or minibus. Let us know about anything that could affect where the vehicle stops, such as:
- a narrow lane or a tight entrance
- a car park with a height or weight limit
- a school or venue with a set drop-off area
- passengers who use a wheelchair or have limited mobility
If anyone in your group uses a wheelchair, mention it when you ask for your quote. In May 2026 we added an 86 seat wheelchair accessible double decker to the fleet, and knowing early helps us plan the right vehicle.
Luggage and onboard extras
Day trips usually mean small bags only, but airport transfers, weekends away and sports teams with kit bags need more space. Tell us roughly how much luggage there will be.
Wi-Fi and an onboard toilet can be requested as optional extras on our quote form. They carry an additional cost, which will be included in your quote. Our article on hiring a coach with Wi-Fi and a toilet explains when they are worth asking for.
An example request
This is a made-up example of a request that gives us everything we need to price a trip first time:
We are a youth football club travelling to an away match in Belfast on a Saturday in March. There will be 32 players and 4 coaches, so 36 people in total. We need a return trip from our clubhouse (postcode included). We would like to leave at 9am, arrive by 10:30am and set off home at 4:30pm. Each player has a kit bag. Please include an onboard toilet in the quote.
It covers numbers, route, timings, luggage and extras in a few lines, so the quote can be worked out straight away.
Common questions
Can I get a quote for a one-way journey?
Yes. Choose “Single” as the journey type on the quote form.
Do you cover trips outside Northern Ireland?
Yes. We are based in County Tyrone and operate throughout Ireland and the UK.
What if my plans change after I get a quote?
Let us know as soon as you can and we will look at the quote again with the new details.
Send your request
The quickest way to get a price is our coach and minibus quote form. If your trip has several stops, or you would rather talk it through, call us on 028 8673 7325 or use our general enquiry form. You can also read more about our private coach hire and fleet.
